Medical Affairs Operations Rep

Duration - 18 Months, Contract, W-2

Location - Onsite in Irvine, CA

Pay - $30.74/hr

Job Responsibilities:

* Expenses Reporting Submission/Auditing (25%): trained ready to assist with this once monthly tasks for US Proctor Program and Physician Training ad-hoc needs.

* Document Processing & AI Integration (20%): Uploads physician training/proctored sign-off documents into SharePoint, organizes files for AI-driven optical character recognition (OCR), and ensures the system processes data accurately.

* Data Verification & Quality Control (20%): Reviews AI-extracted information, verifies accuracy, and corrects discrepancies to maintain data integrity.

* Training Records Auditing (20%): Conducts audits of historical training records, ensuring completeness, accuracy, and compliance with established documentation standards.

* HCP Intelligence-BioCards Maintenance (10%): Supports maintaining HCP Bio Cards using LINK Key People MedTech subscription tool.

* Other various projects (5%): may include project management responsibilities and contributing to strategic initiatives within the Medical Affairs department.

Qualifications:

* Bachelor's degree in a related field, such as Computer Science, Information Technology, or Healthcare Informatics

* 2+ years of experience in digital solutions, project management, or a similar role

* Strong administrative skills with Excel, expense reporting and supporting multiple projects

* Strict attention to details on HCP Expense reporting (SAP Concur - preferred)

* MS Project, AI, analytics or workflow automation experience

* Experience with Monday.com or other project management tools

* Excellent critical thinking skills and the ability to multitask

* Works on multiple projects as a project team member

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.